Minutes for SUCS AGM 12th March 2008

Timothy Clark (eclipse)

In attendance: swiper, mike(left early), wedge, davea, willwell2k, tobeon(left early), sheppardnick, saya, worldinsideme, grant, kyara, foshjedi2004, eclipse, pwb, rollercow, frosty(arrived late), sits(eventually)

Start: 5:00

Last years business
- Discussion on TFTS
  - Possible LIS old screens
- Hoodies
  - Get them from Uneek
- Room move on hiatus permanently
- Social Fridays ok? Discussion of possible move
Discussion on getting MS Windows in the room
Discussion on getting a Mac in the room
- Buy, donate?
- Email asking for a donation?
Milliways defaults changed
Fosh will be donating new hardware
Finances
- PROBLEM:
  - missing 419.52
  - SU mucked up and owe us for the computers
  - mike maybe write letters?
SUCS@20
- Talker ideas
  - History talk from
    - Alan Cox?
    - Firefury?
    - Arther?
    - Greyhound pub guy, ask rollercow
  - Alumni mag advert
  - Talk to BCS?
  - Current members?
  - John tucker?
- 20 mins long?
- Ask tucker for guidance?
- Show & tell
- (free) Food?
- SUCS highlights
- When did sucs start?
- Where? Party?
  - Random gathering/ party at end of conference?
  - Ociana, VIP room
  - Hotel
- Who is it aimed at?
  - Students?
  - Past members?
  - All of the above?
- Conference services in Fulton house
- Money from IT wales, Compsci Department
- As limrick compsoc they did 15th
Last years exec
- Lightning Videos: frosty
- Get our own camera??
  - Buy
  - Donations
  - Media services?
- Hoodies still nothing happened
- O'Reily
  - 35% of all books with code, ask saya
- BCS, student chapters
- Keep Halloween party
This years plans
- Discussion on Games
- Regular lan events
  - Later in day
  - More organisation of what games
  - More people
  - Caesium admins needed
  - Pick up people from village?
    - Minibus?
    - Taxi pooling?
  - Go to cross fire??
  - Get lis to put Unreal Tournament on the network?
    - Licence?
    - Use labs
    - Unlikely
  - Better planning to sort it out
  - Need someone to champion it, fosh?
  - Wants one more this year
  - Use the PCs from the room?
  - SUCS game server open to campus
    - Not very popular
    - Try again?
  - Termly event plan, to distribute at freshers
  - Newsletter?
  - XBox 360 Lan?
    - TVs
    - Networking is like pcs
- Games Tournaments?
  - Prizes
  - Sponsorship?
  - Xbox Live tournament
- Games page
  - Track who is online
  - Icon on website
  - Jabber bot
  - Talk to chckens
- Play games more
  - play games with small/no learning curve?
  - Tournament
  - Frets on fire?
  - On the projector in JCs
  - Cost? 50p?
  - Action: Talk to JCs
  - Wednesdays? Instead of Friday social?
- Hoodies
  - Black
  - User names on them
  - Pu them on current store??
  - Frosty was looking into it
  - I've been nominated to do it
    - About 20
    - Send email by end of week soon
    - Ask size
    - Find out numbers
- Any other business
- Progress reports
- SUCS Twitter to keep people up to date
- Update Facebook group
- Email updates / Newsletter
- Fix door
  - Poke frosty
  - Rewrite
    - Me maybe
  - Give more people restart privs
  - Steve volunteered :P
- Get new members at fresher's:
  - Stall:
    - Don't use sound
    - Visual distraction
    - Play games
  - Get in early, and get a decent table
  - Give out free stuff
    - Member CD?
    - SUCS crash course guide
- Talk to UCC
- Mailing list:
  - News
  - Feature of the week
- Disucssion on things to spend our money on
- SUCS@20 t-shirts, add to current store?
- Exec (& fosh) opinions
  - Nick: SU = bad
  - Grant: Learning curve
  - Me: new to this
  - Joss:
    - not step down
    - new to this
    - learning curve
  - Fosh:
    - game server
    - Team fortress works
    - getting people on the game server is hard
    - frag fest Friday?
- Get out more:
  - Playzone
  - More socials
  - Cinema
  - Lazerquest
- What to do:
  - Get events (lan)
- Discussion on power saving
- Make machines power off?
  - Power cycle not guaranteed
  - Desktop on demand would be complex
  - Platinum would be needed to be on
  - Would it be worth it?
- Discussion about swansea university geek alliance
- Get new RFID reader (fosh) (current 35)
- Frosty is going to bring in his camera with the talks videos,
- Old exec:
  - Saya:
    - Doesn't remember much
    - Bad communication
  - Committee guide?
  - Prepare for next years exec
  - Build up core of people around the exec
- Nick is automating sign up emails
- Log major milestones for future reference
- Get Whyley to stop making a point about our name
- Discussion about the SU notice board
- Get more girls involved, show its not just guys
  - CS?
  - Monika
  - Arty people?
- Make play-doe/cake computer as publicity stunt

End 7:16